HRMS is the core of IT infrastructure within an organization. It is focused on Human Resource and developed around the needs to manage it. It includes mainly: Employees’ Profiles, Leave/Attendance Management and Payroll Management. It may also include a module to manage the process of recruitment.
The Human Resources Division within any organization is charged with among other duties: Recruitment, Personnel Record Management, Attendance and Leave Management, Annual Evaluation, Promotions, Terminations, Transfers, Payroll generation and a number of others. A need is always there to improve the manner in which the Human Resource Division performs its duties through the automation of these functions.
Main objective of HRMS is to improve record keeping of personnel records and to improve the Human Resources Division’s service delivery through the reduction of time and efforts required for managing the employee related stuff.
Managing Officials in an appropriate and organized way in terms of their Payroll and associated information and keeping track of changes is one of the main focuses within an organization. Maintaining accurate and timely payroll and managing all aspects of Payroll management processes can be a serious challenge without proper management system. The use of Payroll Management Systems in organizations can expedite the task of managing Payroll records and a whole spectrum of Payroll management processes leading to the benefits such as improved organizational efficiency through better utilization of human resources.
Main objective of Human Resource Management System is to improve performance, accuracy and authenticity, log-keeping and to improve the Payroll section’s service delivery through the reduction of time and effort required.
An HRMS module to cover all the information that most organizations like to record about their employees. It consists of employee’s personal and official profiles. These profiles are supposed to represent information like: an employee’s name, gender, age, father/husband’s name, CNIC, qualification, work experience, skills, job description, designation, department, branch, leave quota, salary, allowances, bank account, contract information and much more.
Optimized time management and best utilization of human resource i.e. man-hours is one of the major tasks of HR management and a challenge for top management within an organization or institute. With our software solution, keeping track of an employee’s assigned working hours and its deviation from real worked-hours helps top management to point out the resource leakage.
We offer an effective Attendance Management System. It may optionally be equipped with Biometric device to provide biometric time and attendance management. Biometric device may have any or all of these options to recognize an employee: fingerprint, RFID card, passcode and face recognition. Biometric device may also control access to the work-area.
There are multiple models to work with biometric devices: you may use one biometric device to mark TIME-IN and another device to mark TIME-OUT. You may use only one biometric device to mark both Time-IN and OUT. You may use multiple time devices to facilitate employees by avoiding mess during rush hours. Model is selected according to the specific requirements, number of employees, physical office locations and budget.
These devices have a local buffer to store attendance data for some time period up to certain limit. After defined time interval, the attendance data is extracted from the time devices and uploaded into the Software/Application Server, where business rules are applied on it and data is accordingly represented to the HRMS end-users in appropriate form of timesheet or so.
It is notable that a manual attendance management system is also possible.
Attendance Management System when integrated with HRMS & Payroll Management System produces a lot of ease for Management.Some of the salient features of Biometric Attendance Management System are given below:
A simple yet comprehensive and effective Payroll Management System that enables you to calculate, manipulate/transform and then generate Payroll of employees, all or selected against different departments with simple clicks. You may add/edit Tax slots, as many Allowances and Deductions as you need. Generate Pay slips. Integrated with HRMS.
Payroll management system works with integrated HRMS & Biometric Attendance Management System.
ePatronus Payroll Management System produces Payment/Payroll for all employees, registered with HRMS. It is mostly simple-clicks based process to configure, calculate and confirm standard pay for the employees. You may organize your employees into pay groups to meet your specific payroll needs. You may calculate your payroll in both batch mode for a group of workers and individually for a single worker. This module offers:
Step-I :: Payroll Calculation
Once Payroll is confirmed successfully, the Payroll and related data is not supposed to be changed.
Step-II :: Payroll Generation
Payroll generation is a two-step process. At first payroll is calculated and corrected and at second step it is reviewed and finalized.
During payroll period, authorized/ designated Payroll generating official will initiate the Payroll Calculation Procedure. During this process the system will calculate basic Salary, allowances, deductions, taxes, and net pay for selective/all employees.
On the basis of data input, as defined above, system will generate reports as per Formats provided by the client in the very initial phase of Software Development. Some of the optional reports:
We offer comprehensive and very useful reports as per formats defined by our customers. Reports Module offers better business insight for Top Management to know about the ups and downs in business trends and tendencies. It gives the required info in a bird’s-eye view.